Documents that Need To Be Kept In Archival Storage

In this electronic age, one may wonder about the necessity of storing paper documents. The fact is that hard copies are reliable and they do not vanish when hard drives crash. Furthermore, federal and state laws instruct us to keep the business documents safe for a specific time. Nevertheless, the problem persists as paper documents can pile up and keep asking for the space even after you fill cabinets and closets. In that case, it’s quite suitable to rent a self-storage unit.

What is the suitable option for storing documents?

While renting the self-storage unit for documents, make sure that you are going only for climate controlled storage. This storage option provides extra protection to the important business documents that you don’t want to get ruined. One thing worth mentioning is that you may need extra security like video surveillance, computerized gates and secure business access facility if you are going to store the sensitive business documents. To further secure the documents, you can get sturdy cardboard boxes from shipping companies. Remember, packing supplies are always required no matter how secure self-storage option you are availing. If space in the box is not fully utilized, fill it with the packing material but don’t let the room created in the box. You can also add filing cabinets and shelving units in the storage if you are going to store the documents for a longer period of time.

The types of papers that you need to keep

Although, it’s entirely up to you what documents you want to store but for smart utilization of space, it would be worth mentioning the type of documents that are generally considered as important. These are the documents that companies should preserve whether on-site or off-site.

• Records related to accounting: cash slips, payroll tax returns, financial statements, bank deposits, documents related to income tax, and accounts payable and receivable records.
• Corporate records: property appraisals and internal audit records, Fixed Asset Reports and plans and blueprints.
• Documents related to human resource: Worker’s Compensation benefits, Employee W-2 Forms, medical benefits, attendance records, payroll records, personnel records and payroll checks.

Time limit until the documents should be preserved

The documents mentioned above should be stored securely by every business but one may wonder about the time limit until these documents should be kept. According to laws by federal and state governments, there are some documents that need to be stored on permanent basis. Losing such documents means you should now be ready to receive a major blow. However, there are some documents that need to be safely kept no more than 2 years. The fixed asset and corporate records should be stored and protected permanently. Some accounting records such as check registers, financial statements and general ledgers are also needed to be stored on permanent basis. Some documents such as cash slips, bank statements, expense reports and accounts payable or receivables can be discarded after seven years.

Energy-storing Packaging to Provide Insulation with heating and Cooling Retention

For a lot of businesses, it isn’t just quick packaging and logistical outputs that meet customer expectations they have to worry about. It’s the means in which to keep the items hot or cold. 

One solution is energy-storing packaging. This is a form of thermal packaging and smart packaging that’s taking over the packaging industry. For many businesses, this gets the packaging to where it needs to go, without compromising the quality.

In this article, we’ll go over what energy-storing packaging can do for you, and how through the power of thermal insulation, you can maintain the ultimate in product temperatures. 

What energy-Storing Packaging Is 

This is a form of packaging where the energy is kept inside. heat or cold, it doesn’t matter.   It stays inside, and it doesn’t really change.   This is important for a variety of reasons, most notably, maintaining product temperature.

For sensitive items, such as meats, pharmaceuticals, even ice cream, having packaging that absorbs the energy such as heat, or even emits coolness as an energy isn’t just a good idea, it’s necessary to improve the product integrity. 

It is used to maintain the product temperature, and keeps everything in its rightful place.   When the item is kept at the right temperature, it stays fresh.

This is really important for a lot of packaging industries where time is of the essence.  Having a supply chain that works fast is great and all, but sometimes in order to cover all blacks, you need a packaging solution that will keep everything nice and cold.   It is great too, because it will keep everything either hot, or cold, until it gets to the person. 

Why this is Needed 

A lot of foodstuffs are very sensitive to temperatures. Too hot and it melts. Too cold, and the quality might lessen.

But it’s more than just that.   Foodborne pathogens thrive on food that’s a certain temperature. If the food drops below that, various bacteria can seep in, compromising the overall quality of such. 

One example is salmonella.   It requires the item to be at a certain temperature in order to thrive. If contracted, it causes sickness. 

Many people lose trust in companies that allow this to happen, and it’s a good way to get people upset. With that said, if you prevent this with proper packaging incentives, then people will be much happier, and will continue to trust in your brand for the long-term. 

Applications of this Packaging 

So who uses it? 

Pharmaceuticals are a big one. Lot of pharmaceutical companies utilize this because it is good for keeping medicines at a certain temperature. There are some that have to be at a temperature until they get to the person, and if it’s super-hot or super cold, it could  cause the internal temperature to break down. 

If you’re a medical company that offers any form of medicine, it might be necessary to invest in this.

Food is another, especially gourmet foodstuffs. Sushi is one example, because if it gets too warm, it compromises the quality of the fish.   

Overall, if you work with gourmet food packaging and foodstuffs, or are distributing medicines, this type of packaging will be needed in some way.

To protect food, you need to add the right types of initiatives to store and prevent the energy shifts and changes.   With these packaging solutions, you can do just that, and really give your packaging the overhaul that it needs to maintain quality, and also keep the product temperature at a level that’s suitable for everyone involved.